28.01.2016 |
должность: Office Manager BBDO | Киев | $
область діяльності: Офис-менеджеры / ассистенты / секретари

Job Description Office Manager

Our client is a large (and growing), well-established advertising network that has been in business for almost 90 years. They are in need of an Office Manager to oversee the office functions and procedures and one other administrative employee.

PURPOSE OF THE POSITION

The Office Manager is responsible organizing and coordinating office operations and procedures

in order to ensure organizational effectiveness and efficiency.

SCOPE

The Office Manager reports to the Financial Manager and is responsible for providing

office management services to the Office. This includes maintaining office services

and efficiency, supervising office staff and maintaining office records.

RESPONSIBILITIES

1. Maintain office services

Main Activities:

• Organize office operations and procedures

• Supervise office staff ( secretaries)

• Control correspondences

• Review and approve supply requisitions

• Liaise with clients, organizations and groups

• Maintain office equipment

2. Supervise office staff

Main Activities:

• Assign and monitor clerical and secretarial functions

• Orient and train employees

• Evaluate staff performance

• Coaching and disciplining staff

3. Maintain office records

Main Activities:

• Ensure filing systems are maintained and up to date

• Define procedures for record retention

• Ensure protection and security of files and records

• Ensure effective transfer o files and records

4. Maintain office efficiency

Main Activities:

• Plan and implement office systems, layout and equipment procurement

• Maintain and replenish inventory

• Check stock to determine inventory levels

• Anticipate needed supplies

• Verify receipt of supply

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge

The incumbent must have proficient knowledge in the following areas:

• knowledge of office

• administration

• knowledge of human resource

• excellent knowledge of Microsoft office including but not limited to Excel/ Word/ Powerpoint/ Outlook

• advance knowledge of English

• management and supervision

• ability to maintain a high level of accuracy in preparing and entering information

Skills

The incumbent must demonstrate the following skills:

• excellent interpersonal skills

• team building skills

• analytical and problem solving skills

• decision making skills

• effective verbal and listening communications skills

• attention to detail and high level of accuracy

• very effective organizational skills

• effective written communications skills

• computer skills including the spreadsheet and word processing

• programs, and e-mail at a highly proficient level

• stress management skills

• time management skills

Personal Attributes

The incumbent must also demonstrate the following personal attributes:

• be honest and trustworthy

• be respectful

• possess cultural awareness and sensitivity

• be flexible

• demonstrate sound work ethics

If you feel you have the qualifications and are interested in an opportunity to work in a large office with a good atmosphere, please send your resume to us in Word format to dubenko@tcb.in.ua